Guide: Demo Usody (eng)

Guide: Usody Free

 

Introduction

USOdy is a cloud provider of the eReuse.org software. In this guide we introduce you to two of its main modules. You can find the software in their respective Github repositories.

Objectives

In this demo we present the two main modules, the Workbench (registration and diagnosis) and the Devicehub (inventory and device management).
Within the Workbench there are two types of ISO (live USB), UsodyWipe for the process of erasing data storage drives and UsodyRate for basic quality control. More specifically, we will obtain the hardware specifications of the computer to be processed, and then perform a SMART test (state of the hard drive), and a stress test and some benchmarks. After finishing the process we will upload the results to a public or private Devicehub account. Finally, we will see the results through the Devicehub web platform (app.usody.com) where we can export and share the device information and the data erasure certificate if necessary.

Requirements

  • A PC to erase or a server PC where you can connect hard drives that you want to erase, This PC must be connected to the Internet with an Ethernet cable, WiFi does not work yet.
  • A pen–drive USB with at least 1 GB total capacity.
  • Access to BIOS to boot from USB stick.
  • A label printer in case you want to print tags. Like for example the Brother QL 700.

Steps

The following this simple steps will guide you through the process.

1 – Prepare your USB

  1. Download the ISO file depending on whether you want a erase with UsodyWipe or a quality control with UsodyRate. If you have a private account you will have your own private links to download the ISO. If not below the links to the public ISO images for the demo.
    1. UsodyRate-Demo (click to download). Basic quality control, using a set of tests and benchmarks on the main components of the device.
    2. UsodyWipe-Demo(click to download) . Basic erasure with a software-based fast non-100%-secured way of erasing data storage, using shred. More info: https://en.wikipedia.org/wiki/Shred_(Unix).
    3. UsodyWipe-Sectors (only private accounts). Secure erase of data, checking the erase sector by sector, using the badblocks tool.
  • You will need an application to write the ISO into your USB stick. If you don’t have one already, we recommend Etcher
  • Burn the downloaded ISO file to your USB stick.
  • 2 – Boot from your USB

    Most computers will boot from USB automatically. Simply insert the USB flash drive and either power on your computer or restart it. You should see a welcome window of eReuse.org Workbench live as below.

    If your computer doesn’t automatically boot from USB, try holding F12 when your computer first starts. With most machines, this will allow you to select the USB device from a system-specific boot menu.

    F12 is the most common key for bringing up your system’s boot menu, but Escape, F2 and F10 are common alternatives. If you’re unsure, look for a brief message when your system starts – this will often inform you of which key to press to bring up the boot menu. If none of the keys above works, please consult this guide.

    3 – Retrieve and upload information

    The software, Workbench, is now processing your computer. Your screen should show information similar as below. At this step, you only have to ensure that your computer is connected to the Internet with an Ethernet cable. At the end of the process, the device information will be automatically uploaded to the DeviceHub (Inventory) (app.usody.com).

    4 – Obtain device ID

    When the process of erasing the data and uploading the erasure certificate is finished, your screen will show information similar to the screenshot below. Note that an URL is shown after Uploaded. In our example, the URL is https://api.testing.usody.com/usodybeta/devices/26. The number 26 is the ID of the device. Note down the number as shown on your screen, we will use it to find the device information in the web application later.

    5 – Login into the Devicehub (inventory)

    1. If you have a personal USOdy account, login at https://app.usody.com with your account email and password.
    2. Otherwise, you can use the demo account (email: hello@usody.com, password: usody) by clicking on the following link https://app.usody.com/login?email=hello@usody.com&password=usody
     

    Within the Devicehub (inventory) several things can be done to manage the devices. Such as creating a Lot (similar to a folder) to be able to have the devices sorted and organized, exporting the device information or the wipe certificate if necessary. You can also create labels to identify the devices more quickly, among many other things.

    6 – Create a Lot and add devices to the Lot

    1. Press the ‘New Temporary Lot’ button on the left and a new lot is automatically created with the name ‘New Lot’.
    2. If you select the lot on the left under Temporary Lots we can edit the name and description by clicking on the pencil.

    3. To add a device we must first select the device and press the ‘Lots’ button at the top right.
    4. Then click on ‘Add devices to lots’, enter the name of the lot in question and press the ‘Submit’ button to confirm the assignment.

    5. We already have a new batch created and a device within this Lot.

    7 – Exporting device information

    1. You can view the device information by entering the device ID from the previous step in the search field.
    2. Click on the device(s) you want to view the information and export it.
    3. In the right column, click the export button.
    4. Click on Spreadsheet (CSV) and then you will download a csv (excel) file with the information of the previously selected devices.

    8 – View your wiping record

    1. Search for your device by entering the device ID from the previous step in the search field.
    2. Click on the first result to view the device’s information.
    3. On the right column, click export button.
    4. Click on Erasure certificate.
    5. Optional. In the button “copy public link” you have the delete report publicly shareable.

    9 – Get the public link of the device

    1. Select the device you want to get the public link.
    2. In the right column, click on the export button.
    3. Click on Copy public links, then we will have the URL in the clipboard.
    4. Finally we paste (Ctrl+V) in the bar of the web browser and the information of the device will be opened to us. Below you have an example of how the public link page looks like.

    10 – Label management (Tags)

    If we press the ‘Tags’ button located at the top right. A screen like the one below will appear.

    A tag is a label that is physically or virtually attached to the device. Devices can have several tags but a tag can only be on one device. The named tag is designed for internal traceability, so its use is temporary (while the devices are being used or refurbished internally). It is a tag that cannot be duplicated internally (in the user’s inventory). The unnamed tag is designed to provide traceability between several owners and in a decentralised manner between devicehubs (inventories) that are part of an organisation. It is a tag that cannot be duplicated between all the devicehubs federated to an organisation. In the Devicehub you can choose your tag provider which should ensure you that your tags are unique. Usody use eReuse.org as a tag provider for unnamed tags

    10.1 – Create and print labels (Tags)

    To create a tag we must follow the following steps:

    1. Press the ‘Create unnamed empty tags’ button.
    2. Specify the number of tags you want to create.
    3. Press the Submit button to confirm and generate the tags.

    Once created, if we select some of them, we will see a screen like the one below:

    To print them, all you have to do is press the ‘Print to PDF’ button once you have selected the labels you want to print, and a pre-booked pdf file will automatically be downloaded so that a label printer can print them on paper. In this case we use the Brother QL 700.

    10.2 – Assigning labels to a device (Tags)

    To add a label to a device we will have to follow the following steps:

    1. Select the device on which we are going to add the label.
    2. Press the ‘Tags’ button at the top right.
    3. Then click on ‘Add a new tag’, put the name of the previously created tag in point 10.1
    4. Finally press the ‘Submit’ button to confirm the assignment.